DRAFT MINUTES
CALL TO ORDER.
Chair Wright called the meeting to order at 7:35 p.m. in the Sir Francis Drake High School Student Center.
ROLL CALL.
Present: Breen, Lopin, Thornton, Walter, Wright. Absent: None
1. APPROVAL OF AGENDA.
M/s, Walter/Thornton, to approve agenda as amended.
Ayes: Breen, Lopin, Thornton, Walter, Wright.
2. APPROVAL OF MINUTES.
M/s, Thornton/Lopin , to approve the minutes for the June 7, 2006 meeting as presented.
Ayes: Lopin,
3.
TREASURER’S
REPORT.
Janet Pendoley presented the written Treasurers report for the period ending July 31, 2006, noting the remaining income in the amount of $104,609.
4.
SELECTION
OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2006
Chair Wright noted that this item was deferred from a previous meeting.
M/s, Walter/Lopin, that Wright serve as Chair and
Ayes: Breen, Lopin, Thornton, Walter, Wright Noes: None
5.
REQUEST
APPROVAL OF SUNNY HILLS EASEMENT
Chair Wright reported that Breen negotiated with Sunny Hills
to provide some space for additional parking.
This easement agreement allows the JPA to use the Sunny Hills space for
a fee. In return, the JPA agrees to move
the gate and to landscape around the easement’s boundary. In addition, Sunny Hills would have some
priority in the use of the park. Lopin requested several revisions on behalf of
the
M/s, Wright/Breen, to
recommend to the
Ayes: Breen, Lopin, Thornton, Walter, Wright Noes: None
6. FUNDRAISING
COMMITTEE REPORT.
Martin Grant reported that the fundraising committee mailed 2,000 fundraising letters to sports groups this summer. In response they have received approximately $22,000. Currently they are updating the Marin Foundation grant application. The new fall Recreation catalogue recently released includes a check box for donations as well as a full page ad for in-kind donation of services and large corporate donations. Upcoming fall activities include looking for other groups to target, such as lacrosse teams and dog owners.
7.
DISCUSSION: UPDATE ON
PRE-CONSTRUCTION AND CONSTRUCTION TIMELINE
Wright summarized the strategy of packaging separate components of the construction for the purpose of bidding the project in smaller parts. It is hoped that in-kind donors may step forward to offer their services for some specific portion of the project. It is critical that the bids be awarded well before November 15th, as the grading work must be completed and the Stormwater Prevention Plan in place before the winter rains. Peter Thompson is serving as the project’s construction manager. In response to an audience question, Peter Arnold reported that the plans have been approved by the Department of the State Architect. Timing of the next meeting may be set to coincide with the bid awards.
8.
OPEN TIME
FOR PUBLIC EXPRESSION.
In response to an audience question, Peter Arnold indicated that bicycles will be allowed access to the bike parking area but bicyclists will not be allowed ride around the park.
9. BOARD REQUESTS FOR FUTURE AGENDA ITEMS, QUESTIONS AND COMMENTS TO STAFF, STAFF MISCELLANEOUS ITEMS.
Executive Director Long reported that the annual audit will be conducted in the coming weeks by OUM, the same firm that performed last year’s audit.
10. ADJOURNMENT.
The meeting was adjourned at 8:45 p.m. to the next meeting, the date of which is yet to be determined.
Respectfully submitted,
Janet Pendoley
Treasurer,
Finance & Admin Services Director, Town of