DRAFT MINUTES
M/s (Walter/Lopin) that Peter Breen act as Chair in the absence of Chair John Wright and Vice Chair Barbara Thornton.
Ayes: Breen, Lopin, Walter. Absent: Thornton, Wright.
1.
CALL TO
ORDER.
Acting Chair Breen called the meeting to order at
2.
ROLL CALL.
Present: Breen, Lopin, Walter. Absent: Thornton, Wright
3.
APPROVAL
OF MINUTES.
Approval of the minutes for the
4.
TREASURER’S
REPORT.
Janet Pendoley presented the written Treasurers report for
the period ending
5. REPORT
FROM FUNDRAISING COMMITTEE ON LONG-TERM FUNDRAISING PLANS (ORAL REPORT).
Martin Grant presented an oral summary of fundraising efforts to date, including approximately $70,000 in cash and pledges and $350,000 in in-kind donations. Activities include grantwriting, fliers at Easter egg hunt, a wine tasting event, contact with major donors, a newsletter to be distributed by mail shortly, and a letter writing campaign in the fall.
Nancy Okada asked if the fundraising committee would work with the dog park group.
M/s (Walter, Lopin) to accept the report as presented.
Ayes: Breen, Lopin, Walter. Absent: Thornton, Wright.
6.
APPROVE PROPOSAL TO PHASE IN CONSTRUCTION
OF PARK
Executive Director Long reported that the committee
developed the two-phase concept in the construction of the park as a means of
reaching a realistic financial goal to get the park built as soon as possible.
Phase 1 would include construction of the athletic field with drainage,
utilities, pathway, access from Shaw drive,
The site would be out of service to the public from March to October. Peter Arnold expressed his professional opinion that completing the project in one phase is preferable; however, this project is fairly straightforward and should be doable in phases. Phasing may increase the total construction cost.
Bob Walters reported that the Tam Union District authorized
him to support the JPA's request to
The public hearing was opened on this issue. Peter Breen
indicated that the planning process must be completed including the State
Architect's Office approval before any construction takes place. If the traffic
study were to recommend traffic signals, that issue would have to be addressed
through additional funding sources. Discussion ensued regarding the financial
implications of phasing the project over time. The planning consultant has been
hired and the plans sent to her to begin work on the planning process. Plans
are available for public review. Lori Lopin commented that the
M/s (Breen/Walter) that the JPA make a request to the
Ayes: Breen, Lopin, Walter. Absent: Thornton, Wright.
7. STATUS
REPORT ON EASEMENT AGREEMENT WITH SUNNY
Executive Director Long reported that Sunny Hills will present the draft easement agreement for additional parking for park use for their Board approval. They will execute the agreement when the construction is assured.
8.
BOARD
REQUESTS FOR FUTURE AGENDA ITEMS, QUESTIONS AND COMMENTS TO STAFF; STAFF
MISCELLANEOUS ITEMS.
Bob Walters indicated that new estimates of phased costs as well as revenue estimates will be presented at the next meeting.
Doug Long updated the Board on his progress in obtaining an audit contract. Nine firms were contacted, resulting in three quotes: $10,000; $6,000; and $2,000. The lowest quote, from OUM, has been accepted.
9.
OPEN TIME
FOR PUBLIC EXPRESSION.
Public comments included the problem of dog howling, access to the dog park after Phase 1, detailed fundraising reports, and financial contributions to the JPA. A request was made that a fundraising and dog park community presentation be made at the October 2005 meeting.
10. ADJOURNMENT.
The meeting was adjourned at
Respectfully submitted,
Janet Pendoley
Treasurer,
Finance & Admin Services Director, Town of